The personnel division of the department administration must be notified immediately of any accidents at work or on the way to work. Different forms are available for the various status groups:

1. Employees
2. Student assistants
3. Civil servants

Staff of Freie Universität Berlin can add their address data to a central address database together with the respective internet pages of the institutes or seminars. New professors and staff are also requested to forward their addresses to IT support in the department for inclusion in the department-specific distribution lists.

See job advertisements

Applications for leave are to be made and approved through the respective line manager. In the local places of employment, adherence to the current regulations must be guaranteed. For civil servants, employees and wage-earners whose weekly working time is five days of the calendar week, the holiday for each holiday year is calculated in accordance with § 48 BAT:

Student assistants are entitled to leave of 31 working days per calendar year. Severely disabled people receive additional leave of five working days per calendar year.

In those cases for which the employment contract is not in place for the entire calendar year, the leave entitlement is calculated by the number of twelfths as employment months in the calendar year (fewer than 0.5 is rounded down).

Days of reduced working hours in the previous form are no longer available under the current tariff agreement. Instead, an exemption is granted on 24/12 and 31/12 of each calendar year. On application, civil servants receive one day of reduced working hours per year.

More information on the regulation of leave is provided in the

The Executive Board of Freie Universität Berlin has provided detailed guidelines (in German only) for the processing of appointment procedures. Should you have any queries nonetheless, colleagues of the personnel division of the department are available to you for advice.

As a basic principle,  applications for business trips must be made with sufficient lead time before departure, i.e., the application should be received by the Department Administration or the University Administration, Divsion I A 30 (Travel Expense Office) about four weeks before the business trip. Detailed information on the use of the major customer discount (Großkundenrabatt) and the reimbursement for costs of air travel can be found here. Please bear in mind that the the Department Administration or the University Administration, Divsion I A 30 (Travel Expense Office) may have questions. Please allow sufficient time for questions when you are submitting your application. The requisite forms are posted on the website of the University Administration, Divsion I.

In general, no approval is given for business trips to countries and/or regions for which the German Foreign Office (Auswärtiges Amt) issues travel warnings!

Please note that if you have teaching obligations, you may be required to make up for hours or credits missed. Business trip requests must therefore be accompanied by the form stating what will happen in your classes during your business travel.

Travel expense statements must be submitted no later than six months after the end of the business trip. After this deadline, it is no longer possible to settle expense accounts. This applies to all business trips, whether they are funded out of budgetary resources or externally.

Applications for business travel are approved by different organizations, depending on the type of financing or the traveler’s position.

a.) Business trips receiving external funding:

Applications for business travel from project managers must be submitted to the Department Administration. The head of the Department Administration is responsible for approving travel applications submitted by project managers.

The project manager is responsible for approving travel applications submitted by project team members. These business travel applications do not have to be submitted to the department administration; instead, they remain with the institute or unit as documentation.

Statements of expenses for these types of business trips are handled by the University Administration, Divsion I A 30 (Travel Expense Office) (with the exception of simple reimbursement of expenses, in which case you can submit a statement of the expenses yourself, together with a disbursement order). If in doubt as to how accounts will be settled, please consult the University Administration, Divsion I A 30 (Travel Expense Office).

No invoices or receipts are required with the submission. Travelers are, however, required to keep their invoices and receipts as documentation, since the travel expense office may request them later on as part of its spot checks of business travel. If you are requesting an allowance for travel expenses or a predetermined maximum amount, you are required to present invoices or receipts as documentation.

Statements of expenses for externally funded business travel are handled according to the guidelines that apply to the project, generally as per the Bundesreisekostengesetz (Federal Act on Travel Expenses, BRKG). It is, however, also possible that other guide-lines apply, such as those of the German Academic Exchange Service (DAAD) or the European Union (EU). The German Research Foundation (DFG) always handles account statements as per the BRKG. If the business travel is based on special funding, please be sure to include a copy of the funding agreement with the expense statement.

b.) Business trips funded out of resources of the International Office:

All applications for business trips must be submitted to the department administration. Approval is granted by the University Administration, Divsion I A 30 (Travel Expense Office). Expense statements are handled by the University’s International Office. Please be sure to include your original receipts and invoices with your expense statement. Statements are handled according to the International Office’s guidelines.

Business trips funded out of budgetary resources (performance funding, funds provided for appointments, innovation funding, etc.). All applications for business trips must be submitted to the department administration. The head of the department administration is responsible for approving applications.

Expense statements are handled by the department administration. Please be sure to include your original receipts and invoices with your expense statement. Statements are handled according to guidelines on the allocation of budgetary resources within the scope of the Bundesreisekostengesetz (Federal Act on Travel Expenses, BRKG).

c.) Field trips

All business travel applications from the field trip leader must be submitted to the department administration, with a list of the names and student ID numbers of the students traveling on the trip and a plan for the costs. Approval of these kinds of applications is also handled by the head of the department administration. The University Administration, Divsion I A 30 (Travel Expense Office) handles the expense statements for the field trip leadership. Please be sure to include your original receipts and invoices with your expense statement.

Expense statements are handled according to the Bundesreisekostengesetz (Federal Act on Travel Expenses, BRKG) and on the terms and conditions stated in the letter of ap-proval (with regard to per diem allowances and lump sums for overnight accommoda-tions).

d.) Business trips funded by the Center for International Cooperation (CIC)

These business trips receive external funding. The process for this kind of travel differs from the other types of travel mentioned above in that you should first send your application for business travel to the CIC, which will countersign it and then generally submit it to the department administration, which will approve it. Statements of travel expenses are then sent to the University Administration, Divsion I A 30 (Travel Expense Office) via the CIC.

Expense statements are generally handled according to the Bundesreisekostengesetz (Federal Act on Travel Expenses, BRKG), since the funding is provided by an external body. There are some exceptions to this, in which case there is always a written agree-ment with the CIC. In these cases, please be sure to submit a copy of the agreement with your expense statement.

For the payment of a reimbursement on a travel expenses, to be expected of at least 200,00 €, there is a new form available. Please send a copy of the application to University Administration, Divsion I A 30 (Travel Expense Office).

Please, pay attention to the fact that the payment in advance for the trip has to be paid back completely, if the trip documentation with all invoices is not sent to the  University Administration, Divsion I A 30 (Travel Expense Office) after the six 6-month exclusion period.

Applications for capital-forming payments may be made using the online form of Freie Universität at the start of or in the course of the employment.

Cards in the Corporate Design of Freien Universität Berlin can be orderd via the print office of the Department of Mathematics and Computer Science or online via the BIOS-system.

• Information (procedures, dates etc) about KFN positions
• Applications may be made to the Dean’s Office subject to part financing by the applicant institute.
• The applications for KFN positions are presented and if necessary prioritised by the department council.
• The department bears only the costs of initial provision of equipment for the W1 and W2 positions (8.000,00 Euro).

Applications for cover in the event of illness or as a result of other circumstances must be made to the Dean’s Office by the respective institute. Staffing should basically be ensured by a prompt job advertisement. Otherwise, the regulations for job advertising and for staffing procedures apply.

The Central University Administration of Freie Universität Berlin is constantly revising its information for new employees (in German only). This can serve as a guideline for many questions of new employees and should be issued to them at their commencement of duties.

Exceptions to the advertisement obligation may be made only in a few exceptional cases and in the light of the principles published in the FU newsletter no. 2/2006 dated 23/01/2006. These exceptions require individual justification. An exception to the advertisement obligation may accordingly be allowed:

1. If genuine unforeseeable time pressure has arisen in the staffing of a position in order to ensure teaching and/or research or other business, e.g. sudden resignation by the post holder. The start of maternity leave and leave of absence of the post holder for which long notice was given do not represent exceptional circumstances.
2. In the case of a proven, outstanding qualification of one applicant, e.g. from previous activities in this area of Freie Universität Berlin, providing the subject is not represented at other universities. However, these circumstances do not cover first-time employees.
3. In the case of the appointment of a case of social hardship and/or a severely disabled person.
4. In the case of the acquisition of scientists from other universities in the context of appointment negotiations or cooperation agreements.
5. In the case of personal project financing.
6. In the case of periods of employment fewer than 12 months in order to bring a project to an end.

The application procedure is configured as follows:

a. If there is an urgent requirement for an exception to the advertisement obligation, the decision for the exception to the advertisement obligation must specifically be justified in addition to the justified appointment application.

b. The application for appointment must be forwarded in duplicate to the personnel division of the department together with the justification and a detailed application file with a declaration of consent to the appointment of the candidate. After internal checking and processing, the application is then forwarded to the women’s representative and the personnel office. After internal checking and completed release of funds, the personnel division forwards the entire process to the Central University Administration / personnel office. On completion of checking by the personnel office, the appointment process is forwarded to the Personalrat Dahlem (staff council) with the request for cooperation.

c. The staff council can approve or issue a justified rejection of the application within two weeks. Further explanations from the office making the request may be demanded. Renegotiation is possible in the staff council.

The personnel office then decides on the appointment application and finalises the appointment process with the candidate or returns the appointment application to the department with a request to advertise.

An application for an extraordinary professorship requires a preliminary enquiry to the Executive Board without the completion of a form – normally to the respective Vice President. The preliminary enquiry is to be directed through the Dean’s Office of the department. The preliminary enquiry to the Dean’s Office is to be enclosed with the recommendation decision of the institute council. The following should be enclosed with the preliminary enquiry to the Executive Board:

1. A detailed justification
2. A tabular curriculum vitae
3. A list of publications
4. A list of courses

The regulations of §117 and §118 BerlHG are applicable accordingly.

1. For employees
2. For civil servants

The Central University Administration digitally provides all forms required for the daily business. You will find the forms – organised under individual headings – on these websites:

1. Budget
2. Personnel
3. Business trips
4. External Funding Administration

FU newsletters providing information about the latest legal changes etc are available for a whole series of processes and administrative procedures.

Through the further education centre, Freie Universität Berlin offers a broad range of further and advanced education courses. Some of the courses can be taken free of charge, some for a fee. The respective line manager must approve the application for further education if it affects business requirements. For the group of non-academic staff, the department pays a sum of €100.00 once a year for any course fees incurred if the further education content is in the official and/or subject-specific interest of the employer. In the case of academic staff, the respective superior professors are responsible for any subsidisation of further and advanced training provisions required. More precise details are regulated by the further education service agreement (in German only).

Average rates, which are regularly adjusted to current salary developments, are set for the university staff.

Guest teaching staff may be employed at Freie Universität Berlin as Guest Professors or Guest Lecturers. On request by the department a free service relationship may be agreed with the persons concerned with the approval of the responsible member of the Executiv Board and the Chancellor. The precise form of the procedures is specified in FU newsletter V8/02 dated 24/06/2002. A special form is required for the application. The procedure is organised as follows:

1. Enquiry to the Dean’s Office from the applicant institute without the completion of a form.
2. Negotiation of the Dean’s Office with the aforementioned members of the Executive Board. Release of funds by the Executive Board, if applicable.
3. Formal application by means of the aforementioned form.

For job advertisements, the respective details and the required qualifications are to be set in writing on the online application form for job advertisement. The personnel planning and management team has provided detailed working directions (in German only) for this purpose. After electronic generation, send the printed application in duplicate to the personnel division of the department administration.

For student assistants, the applicant (professor) must enclose a letter to the department administration guaranteeing the funding for the entire contract period. The advertising period is at least 2 weeks although generally three weeks. The reference number for the job advertisement is assigned by the personnel division of the department administration. For academic staff, job advertisements may be placed in the local newspaper media and the FU publications. Generally vacancies for non-academic staff should initially be advertised internally (FU transfer offers). Vacancies for student assistants are advertised in the FU Stellenanzeiger (job advertiser). Job advertisements in professional publications or online advertisements must be placed by the advertising institute. For student employees, a simple poster may be placed on the notice board of the institutes in observance of the normal selection rules.

Job interviews (for recruitment) are basically run after expiry of the advertising period. The advertising period is not a limitation period here, i.e. subsequent applications may be taken into account until completion of the selection process. As well as the stakeholders, the representatives of severely disabled people (in the case of applications from severely disabled people), the respective women’s representative and the Personalrat Dahlem (staff council) must be present at job interviews. The procedural steps include:

1. Inviting the stakeholders, representatives of the severely disabled people (in the case of applications from severely disabled people in the ongoing procedure, applicants equivalent to severely disabled people in accordance with § 2 clause 3 SGB IX), the local women’s representative as well as the respective staff council and providing details of the appointment and location of the interview 2 weeks prior to the date.
2. Acknowledgement of receipt to all applicants.
3. Inviting the candidates who are qualified in terms of content.
4. Writing a detailed report during the interviews with a summary ranking of the individual candidates by subject specific (and - in the case of students - social) criteria.                                                                                                                            NOTE(!): candidates whom the interview reveals as unsuitable for the position need not be listed. Non-listing must be justified. Irrespective of invitation to an interview, the non-selection of severely disabled applicants must be justified in writing in all cases.
5. Application for the recruitment of the best-placed candidate in duplicate eight weeks before the start date together with two copies of the selection record bearing original signatures (for further appendices, see also recruitment).
6. Rejection of the applicants not to be considered. Proof of completed rejection by enclosure of a letter of rejection with the recruitment documents.

The most important legal principles for university self-administration, study and examination regulations, elections etc can be found on the website of the Central University Administration (http://www.fu-berlin.de/service/gesetze/index.html).

Applications for leave of absence must be made to the line manager without the completion of a form and justified in detail at least eight weeks before the (planned) start of the leave of absence. A distinction is drawn between leave of absence with continued payment of earnings and leave of absence without continued payment of earnings. The line manager must agree to the application and any cancelled teaching obligations are to be covered by teaching contracts and applications from guest lecturers / guest professors. The line manager must forward the application to the personnel division of the department administration. Vacancies from positively granted leave of absence may be filled by advertising the vacant position. Scientific employees of the non-professorial teaching staff are generally granted leave of absence with the cessation of earnings.

All female employees receive special protection under the maternity protection act and female officers under the maternity protection regulations both during pregnancy and after the birth. In principle the maternity period begins six weeks prior to the calculated due date and normally ends eight weeks after the birth – or twelve weeks in the case of premature and multiple births. For this purpose the Federal Ministry for Family, Senior Citizens, Women and Youth has produced a detailed guide, which we wish to provide for you. For any queries about maternity rights, feel free to contact the occupational medical service, the personnel office or the Family Support Centre of Freie Universität Berlin.

On the first day on which employment is taken up at Freie Universität Berlin, it must be ensured that a legally valid contract of employment has been concluded before the commencement of duties. The local place of employment must send a notification of commencement of duties to the personnel office of the Central University Administration (I A, I B or I B Aus) and a copy of this must be forwarded to the department administration.

If you are sick, please inform your secretary´s office and your respective line manager on the first (working) day of your period of illness so that your leave from work is registered. The secretary´s office will then inform the Central University Administration about your absence from work for reasons of sickness.

All employees can take sick leave for three days without having to obtain a medical certificate.
 
For periods of sickness lasting for more than three days, you must then obtain a medical certificate signed off by your doctor which confirms your incapacity for work due to sickness, the period of time for which you have been signed off from work and from when the first day of your period of sickness began. You must send this medical certificate directly to the Central University Administration (address below) on the fourth day of your period of sickness. You must also inform your health insurance on the fourth day of your sick leave.

After the period of illness as certified on your medical certificate has passed, please be aware that it is not permitted to be absent from work due to sickness for an additional period of three days (i.e. the period of time for which one can take sick leave without having to obtain a medical certificate). If your illness is still ongoing after the date that your certified period of sickness has ended, you must hand in a follow-up certified medical certificate signed off by your doctor.
On the day of your return to work from sick leave, you must inform the secretary´s office of your return to work. The secretary's office will then send a health notification to the Central University Administration informing them of your return to work.

Depending on your designated work role, please send your certified certificates for sick leave directly to:

Professors: Freie Universität Berlin, ZUV Referat IA 11, Rudeloffweg 25-27, 14195 Berlin

Research assistants: Freie Universität Berlin, ZUV Referat IA 22, Rudeloffweg 25-27, 14195 Berlin

Non-academic staff: Freie Universität Berlin, ZUV Referat IB 16, Rudeloffweg 25-27, 14195 Berlin

Student assistants: Freie Universität Berlin, ZUV Referat IB, Rudeloffweg 25-27, 14195 Berlin

The official in charge in the personnel office IA/IB must be notified immediately of any changes to family allowance, social allowance or marital status, as these have an effect on the level of payment to be made. Appropriate blank forms are displayed in the department administration or can be sent to you on request.

Mothers and fathers with an employment contract have an entitlement to parental leave. Detailed information, including those with respect to the introduction of the new regulations on parental leave, which came into force on 1st January 2007 in the context of the federal act on parental benefits and parental leave, can be found on the website of the Federal Ministry for Family, Senior Citizens, Women and Youth. Information on child benefit and parental leave can be obtained from your personnel division. The Family Support Centre of Freie Universität Berlin holds additional information for you.

The Department of History and Cultural Studies supports the efforts of the institutes and seminars for a focused promotion of young scientists. Current funding opportunities are:

a.) W1-Program

b.) W2-Program

Both programs request co-payments of 50% - 62.5%, which have to be paid indirectly by the requesting institute and seminar to prevent malpractice. The department covers therefore no additional costs apart from a one-off sum of 8.000,00 EUR for office furniture and fixtures. These procedure also apply to any necessary extensions of the above mentioned professorships.

a. W1 Assistant Professorships

The Department of History and Cultural Studies provides assistant professorships with a one-off sum of 8,000 EUR. Furthermore, assistant professorships receive their own university account with an annual sum provided for the cost of materials. In addition, they gain a share in the financial incentives for professors distributed annually by the department.

b. W2 and W3 Professorships

The Department of History and Cultural Studies provides W2- professorships with a one-off sum of 8.000,00 EUR. Furthermore, the professorships receive their own university account with an annual sum provided for the cost of materials. In addition, they gain a share in the financial incentives for professors distributed annually by the department. The involvement of the department may extend to the student assistants, although it is basically a matter for negotiation.

For W3 professorships other items in the areas of personnel and the provision of materials are negotiable with the Executive Board of Freie Universität Berlin and the Dean’s Office of the department.

The so-called CSS professorships represent an exception here, as they can have only a provision of 8.000,00 EUR. Furthermore, the CSS professorships receive their own university account with an annual sum provided for the cost of materials. They also gain a share in the financial incentives for professors distributed annually by the department.

Average rates for university staff, which are regularly adjusted to current salary developments, are set. A current summary can be found at:

• average rates of pay for employees and civil servants
• the average rates of pay for student employees (gross paid by the employer) are (status: 18/3/2008):

For employment in external funding projects (e.g. Emmy-Noether, DFG) a declaration may be required from the receiving institute. This is issued by the responsible personnel division of the Central University Administration. The following documents are required in duplicate:

1. Tabular curriculum vitae
2. Declaration concerning the doctoral period (form: “declaration of doctoral timings and employment relations with colleges or research facilities / the members of the same within the Federal Republic of Germany in accordance with § 2 clause 3 of the fixed term research contracts act”)
3. Copies of the academic degrees completed
4. Copy of the notification form of the external funding project and the letter of acceptance of the external funding provider if applicable.

Application procedures generally require a processing time of 4-6 weeks, i.e. complete applications should be submitted to the personnel division of the department administration 8 weeks before the planned commencement of work if possible. With shorter processing times, no appointment by the desired employment date can be guaranteed. Complete appointment applications include:

1. Appointment application

    a. Employees

    b. Civil servants

    c. Wage-Earners

    Each in duplicate.

2. Selection justification in duplicate

3. Complete application documents from all applicants. For the one placed first, it must be ensured that the  application file holds qualification certificates and current contact details.

4. Proof of notification to the applicants not considered – a copy with a dispatch endorsement (letter of rejection) is sufficient.

5. For academic staff to be employed for a limited term, a declaration of past service and any doctoral studies must be enclosed.

6. A copy of the advertisement text.

7. For limited term personnel with tasks of a limited duration beyond the normal tariff periods of employment, a firm definition of the (restrictive) reason for the limitation must be enclosed in the form of a project plan, approval decision and representation of the time sequence of tasks with a prediction of the time of final discontinuation/termination of the tasks.

8. For non-academic staff, a description of the task area (BAK part 1 and part 2) is required if not already available.

After internal checking and processing, the personnel division of the department administration forwards the application to the women’s representative, personnel office and if applicable the representatives of severely disabled people. After internal checking, the personnel office then forwards the entire process to the Personalrat Dahlem (staff council).

The staff council can approve or issue a justified rejection of the application within two weeks. Further explanations from the office making the request may be demanded. Renegotiation is possible in the staff council.

The personnel office then makes a final decision on whether or not the appointment is made.

Recruitment procedures generally require a processing time of 4-6 weeks, i.e. complete applications should be submitted to the personnel division of the department administration 8 weeks before the planned commencement of work if possible. With shorter processing times, no appointment by the desired employment date can be guaranteed. Complete appointment applications include:

1. Recruitment applicationin duplicate.
2. Selection justification in duplicate.
3. Complete application documents from all applicants. For the one placed first, it must be ensured that the application file holds any qualification certificates, a valid registration certificate and current contact details.
4. Proof of notification to the applicants not considered – a copy with a dispatch endorsement (letter of rejection) is sufficient.
5. A copy of the advertisement text.

Before submitting the recruitment application, the applicant must check the necessary liquidity of the required university account and confirm this without the completion of a form. Applications that are insufficient for the corresponding requirements are immediately readdressed to the applicant establishment with the endorsement: “insufficient funds on the specified university account”.

After internal checking and processing, the personnel division of the department administration forwards the application to the women’s representative, personnel office and representatives of the severely disabled people. After internal checking, the personnel office then forwards the entire process to the Personalrat Dahlem (staff council) with the request for approval.

The staff council can approve or issue a justified rejection of the application within two weeks. Further explanations from the office making the application may be demanded if necessary. Renegotiation is possible in the staff council.

The personnel office then decides on the appointment application and concludes the appointment process with the appointment of the candidate.

Applications for the reduction or increase in working hours must be in writing, well-founded and made through the line manager. The following steps are required for the reduction or increase in working hours:

1. Enquiry to the department administration concerning whether the reduction or increase in working hours is possible. In the case of a increase in working hours for student assistants, the financing must be secured in the form of a release of funds by the respective line manager (written declaration of consent to cost sharing).
2. Application of the employee to the supervisor with precise details of the period of the working time change (start and end date) without the completion of a form.
3. Endorsement and justification from the supervisor and issue of the application for a change to working hours by means of the printed form (application for the recruitment of employees, application for the recruitment of civil servants, application for the recruitment of wage-earners, application for the recruitment of student assistants).
4. Sending of the completed application documents (application for a change to working hours and application of the employee) in duplicate to the department administration (personnel) six weeks prior to the planned change date.

The Representatives for Employees with Disabilities - Dahlem can be contacted here.

After seven semesters of teaching, university lecturers may apply to the Dean’s Office for research semesters. Holidays and leave of absence will prolong the aforementioned period and cannot be counted. Partial leave of absence from teaching in the context of reductions in teaching load due to the uptake of externally funded research tasks for which the teaching load is compensated by a substitute does, however, count as teaching semesters and is accordingly counted towards the qualifying period in the sense of §99 (6) BerlHG, irrespective of the reduction in teaching load. Deferrals of the research semester for functional reasons must be approved by the Dean’s Office and may be taken into account with a subsequent application as a qualifying semester.

Assistant professors may apply for research semesters only after successful evaluation. The following steps are required in order to apply for a research semester:

1. Ensuring the cover of teaching obligations, if applicable in consultation with the department administration.
2. Application by means of this form(application for the granting of a research semester) to the Managing Director of the respective scientific facility.
3. Agreement of the Managing Director of the respective scientific facility (SF) by written approval on the application form. Subsequent forwarding to the personnel division of the department administration.
4. Agreement by the Dean’s Office and forwarding to the personnel division for checking and further arrangement.
5. Notification of the applicant of the approval/rejection through the personnel division of the department administration.
6. After the research semester is completed, a report of the research activities must be sent in duplicate to the personnel division of the department administration.

In addition to employment at Freie Universität Berlin, employees may, to a limited extent, hold a secondary employment. An application for the secondary employment must be made in writing with a formal application to the line manager. The regulations of FU newsletter V 07/2002 apply. Furthermore, the application must be supported by the department administration and approved by the Central University Administration. The secondary employment may be carried out only after approval.

Freie Universität Berlin has numerous employees’ representation bodies. These include the Gesamtpersonalrat (complete staff council), Personalrat Dahlem, student staff council, and youth and trainees’ representation. The rights of the employees’ representation bodies are governed by the Personalvertretungsgesetz(employees’ representation act - in German only).

In addition to advertisements in the daily and weekly press, Freie Universität Berlin offers its own comprehensive system for job advertisements and transfer offers on the internet.

When a position is newly established or in the event of structural changes to a job profile, job specifications are required for the members of staff employed or job profiles for the members of staff appointed as officers. This is also applicable in the case of new appointments to positions for which no task description or job profile is available or for which the content of the remit has changed. The new task descriptions are to be introduced in consultation with the head of administration. After checking by the department administration, the following work stages are required for the procedure:

1. Application by the employee and endorsement of the application by the line manager without the completion of a form.
2. Detailed completion of the application form (blank of the job/task description and page 2 of the blank for the job/task description) or job profile.
3. Forwarding of the completed documents to the personnel administration of the department.

The level of the teaching obligations for university lecturers and academic staff is set in the Lehrverpflichtungsverordnung (LVVO, regulations on teaching obligations - in German only). Applications for a reduction of teaching obligations may initially be made to the Dean’s Office of the department without the completion of a form but with good justification in the light of expected or current continuous high loads in other fields, in consideration of the current legal regulations. After approval by the Dean’s Office/Managing Director and head of administration, the application is forwarded to the official in charge in the personnel office of the Central University Administration for further processing and legal checking.

Employment contracts may be terminated prematurely by means of dismissal or cancellation contracts. These require the following documents:

1. Application from the employee for the cancellation of the existing employment contract (at the end of ……………by mutual agreement) without the completion of a form.
2. In the case of a cancellation contract, the written consent of the line manager is required. In the case of dismissal, only notification of the superior is required. The endorsement of the superior on the employee’s application is sufficient.
3. The original(s) of the letter(s) is/are to be sent to the personnel division of the department administration.

Freie Universität Berlin trains specialist staff in certain occupational groups. In addition to sound theoretical knowledge, the training also requires experience of practical work. As such, the trainees are also employed in the departments in the form of training sections. Enquiries about the employment of trainees may be directed to Mr Fahrenkrog-Petersen (-56789), department IB-Aus.

The association of the universities of Berlin offers its employees numerous opportunities for development in terms of location and content. Ms Bahr and Ms Preibsch (IC 32/31) are responsible for transfer offers at Freie Universität.

The monthly working time is 38.50 hours per week for all full-time employees and workers and 40 hours per week for all civil servants in Tariff Area West. A simple calculation of the working hours is possible using the flexitime form of the Central University Administration. Since 01.04.2010 is the TV-L FU.

For student assistants, the monthly working time is a minimum of 40 and a maximum of 80 hours per month. In justified individual cases, e.g. for business or official reasons, the monthly working time may be allowed to fall below 40 hours.